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A Guide to Getting More From Your Multifunction Printer

A Guide to Getting More From Your Multifunction Printer
By Simon Williams
August 30, 2017

Most of us want to do more than just print documents, we want the ability to scan and copy existing documents as well. Of course all these functions can use separate devices, but why take up all the space they need when they can be combined into one, small device?

It’s much more beneficial to invest in a printing solution that can also provide other printing functions. A multifunction printer will not only save you money from buying additional equipment, but it will also save on space, time and add convenience to the way that you operate. Here’s a few ways that multifunctional printers can help with your overall operations.


Their printing ability is just as good as standalone printers.

Sometimes, people are concerned that multifunctional printers won’t provide the same print quality as standalone printers. Many of today’s printers such as the multifunction printers from Epson can print photo-quality prints and still provide a reasonable cost per print value.


They conveniently provide the copying and scanning functionality.

Copying and scanning is crucial for sending and sharing documents. Purchasing an additional scanner will only add extra hardware that you need to configure and will reduce the amount of space in your area. Having a multifunction printer that also has a high-quality scanner will allow you to scan important documents and images, which you can easily save and share via email, save to the cloud or save in digital storage.

The scanning and copying functions can be fed in two ways, by a flatbed or a, Automatic Document Feeder (ADF) The flatbed scanner is suited to copying or scanning bulky items such as books. Although it will copy or scan a single sheet this is a slow, and labour intensive process. The solution is an ADF. This is a hopper that holds multiple sheets and feeds them in one at a time automatically while you can get on with other tasks. Some MFPs go a step further and provide double sided, or duplex, copying and scanning. Most scanners with an ADF also incorporate a Flatbed to give both types of scanning.

Another approach to scanning is the scroll feed used on the HP DeskJet 3720 All-In-One Printer. Conventional scanners hold the paper still while the scanner moves across, scanning the surface. With scroll feed the scanner is stationary and the paper is fed under a strap and across the scanner. This makes for a much more compact MFP but it means that only a single sheet can be scanned at a time.


They also provide emailing capabilities.

One of the clever things about these types of printers is that they can also email documents directly from the printer. If your organisation relies on faxes to send important copies of documents, this can be replaced by forwarding high-resolution scanned copies of documents, which can be received by recipients in a matter of minutes.


Faxing functionalities are also provided.

If you need to fax documents, you can do it from these printers simply by connecting the printer to a phone line.


Some things to keep in mind.

  • You should consider investing in a wireless device so it is easier to share documents to and from the multifunction printer.
  • You should check to see what type of storage devices the unit takes. For example, an SD card, an MS card or a USB port.
  • With that sort of connectivity you can connect your phone or camera SD card directly to the printer.
  • Check to see if the multifunction printer also has an eco-friendly mode, which will switch the device into a low-power mode when it is idle, thus minimising the energy consumption.
  • A Multifunction Printer can handle all your communication needs from the one device.