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Are Laser Printers Suitable For Small Businesses?

Are Laser Printers Suitable For Small Businesses?
By Simon Williams
October 15, 2020

In recent years, inkjet printers and multifunction printers (MFPs) have become commonplace in offices all over the country. Laser printers, on the other hand, have had something of a tough time, taking a backseat to their inkjet and MFP counterparts. Without much in the way of innovation, laser printers have been replaced in many businesses with high-performance inkjet printers that offer significantly lower costs-per-page.

However, laser printers are still a highly useful tool and can provide many benefits for business owners. When you are working with a lot of text printing, the cost per page is actually quite reasonable with laser printers. Print speeds are fast and the finished product is crisp, clean and can withstand smudging and fading. Certain business types such as those in the medical industry often make laser printing compulsory for keeping records and archiving important documents because of the resilient nature of laser prints. While they might be a more significant investment, laser printers are a great addition to any small business. However, first, it’s important to learn about the differences between inkjet and laser printers so you can make the right choice for your office.

Laser Printer Types

laser printer

When you start shopping for laser printers, you will be met with a huge selection of models offering a range of different functions. It can be overwhelming knowing where to start, but by understanding a few key terms and concepts, you can be sure that you will choose the best printer to meet the demands of your office.

Laser printers or typically divided into four primary types. There are mono-only lasers and those that can also print in colour. Then, there are also ‘printer only’ models, as well as all-in-one (AIO) options. Laser printers are offered in a combination of these four types, so you must have a clear picture of what each one is.

For small businesses who deal with a lot of simple text documents, a ‘printer-only’ laser printer can be a sufficient solution to your printing needs. You can choose from cheaper mono-only versions or opt for the larger, more expensive models which are typically offered in a choice of mono-only or colour.

Nowadays, many small business owners want more functionality from their office equipment to allow for easier integration and use. All-in-one printers offer a range of additional functions such as scanning, fax and phone-line interface. AIO printers are available in both mono-only and colour varieties, however, a mono-only printer will be able to scan in colour but only print in black and white. Colour all-in-one laser printers, on the other hand, offer the best all-round functionality providing a lot of the same functions as an inkjet all-in-one-printer but with cleaner text and more resilient, smudge-proof final product.

Laser Printer Connectivity

desk render

To ensure that your new laser printer fits seamlessly into your office, you need to ensure that it is easy to connect. Modern laser printers typically come with an Ethernet and integrated Wi-Fi connectivity onboard so that you can easily connect the printer with your existing office network and infrastructure. For small businesses, this ease of integration makes getting started with laser printing easier than ever. Before deciding on a laser printer, be sure to check that if there is a wireless interface, that it is included with the printer as standard, as these can be pricey to add on post-purchase. Some modern laser printers offer Near-Field-Communication (NFC) technology so that employees can print directly from their mobile by simply tapping their device against the printer’s receiver. Take some time to consider your options, so that you choose a laser printer that will work seamlessly with your office processes.

Laser Printing Speed

Depending on what type of small business you are operating, printing speed might be critical in your day-to-day business tasks. For those small businesses that print a lot of text documents, a laser printer will offer faster print speeds than an all-in-one inkjet printer. Inkjet printers are much less efficient than their laser counterparts. Business owners that print a few documents here and there will probably not notice the difference in speed. However, if you have regular large print jobs, you will benefit from choosing a laser printer for your small business. With quicker printing you will spend less time waiting for your print jobs to complete, allowing you more time to allocate to other, more critical, areas of your business.

Laser Printer Text Quality

Inkjet printers work by spraying microscopic dots of ink onto the paper, it is not uncommon to experience ink bleeds. Bleeding can blur the edges of your lettering resulting in a less than favourable final print. Laser printing, by contrast, is much more precise which allows them to mitigate the issue of bleeding. A laser printer works by placing tiny particles perfectly on the paper with the assistance of a drawing beam before they are fused into place. This creates a much more professional print and superior-looking document than what can be achieved with an inkjet printer.

Environmental Concerns

Nowadays, more consumers are paying attention to business practices and their effects on the environment around us. Taking a greener approach to how you conduct your business will help your brand to be seen in a more favourable light by consumers which will ultimately lead to an increase in sales, and in turn, more revenue. When it comes to printing, there are many different things that you can do to lower your environmental impact. Choosing a laser printer over an inkjet printer should be first. While inkjet printers struggle to print double-sided pages due to bleed-through, laser printers do not have this issue, allowing you to save on paper and minimise waste. What’s more, laser printer cartridges and toner cartridges do not dry up as quickly when the printer is left idle, meaning changing your cartridges less often. Not only will this save you time, money and hassle but it’s another plus for the environment too!

Choose The Right Laser Printer For Your Small Business

Buying a laser printer for your small business can be a daunting task. With so many different options to choose from and things to consider, it can be difficult to know where to start. To choose the right laser printer for your small business, be sure to explore our extensive printer range or get in touch with our team at CartridgesDirect today! With the help of our highly-knowledgeable professional and friendly team, you can be confident that you will find the right laser printer to meet the needs of your small business.