We tend not to think about our printer condition too often, until it becomes unavailable and then chaos ensues. An office will always learn just how dependant they are on their printer unit when the team start to crowd around it, waiting for their time-sensitive documents. Printing complications can be greatly reduced if the right care in administered, so don’t fall victim to another avoidable delay or malfunction, and find out how you can eliminate these occurrences.
Use quality cartridges
A car is only as good as the parts that keep it running, and a coffee only as good as its beans. The same idea applies to your printer. What you put in will determine what you get out, and quality printing cartridges are testament to that fact as they deliver higher quality production and longevity. Businesses that choose a lower quality cartridge over a compatible quality option will notice a deterioration in production and may need to change cartridges more often. This will subsequently eliminate the intended cost saving altogether. It’s also important to remember that cartridges are different to drum units, so familiarise yourself with the products you use and endeavour to make the switch to high-quality compatible cartridges.
Clean the printhead
There is nothing less professional than presenting a document that has white lines streaking across the page. Too many businesses accept these instances as commonplace, rather than working to rectify the problem. Contrary to belief, these lines do not mean you must change your cartridges or refill a missing ink. By simply cleaning the printhead you can correct the printer and have it printing to its optimal condition. You can conduct these printhead cleans manually, or by hitting a few buttons of your print screen. These cleans should not be administered more than necessary as they use ink in the process.
Keep an eye on dust and debris
It may be the time to have the discussion of whose responsibility it is to dust and maintain the printer. Given the intricacies that go into printer design, it would be a shame for it to stop performing due to something as avoidable as dust and debris. At the end of the day, turn off your printer and begin dusting and wiping when the unit cools down. If it has been a while between cleans, you may also need to give your nozzles a wipe to remove excess ink.
Scheduled maintenance checks
A printer is a large investment, and the maintenance should be commensurate to that investment. Review your printing contract to find out what you may be entitled to in the way of maintenance checks and repairs, and understand your warranty period so that any issues are uncovered and resolved within that period. Many businesses go on to sell their pre-owned printers when they change business structures and printing contracts, so keep resellability in mind and secure the value of the unit through regular maintenance.
The condition of your printer is something that you and your colleagues can directly control, so make it a priority within your workplace community. Setting a high standard of cleaning and maintenance with your printer will give the unit longevity, and reduce the regularity of malfunctions that hold up the business.