Have you ever seriously considered optimising your printing processes to conserve your organisation’s ink consumption and costs? According to the Small Business Chronicle, the average small to medium-sized business spends between $50-600 a year on ink cartridges. The items that are printed within organisations tend to have a short lifespan and ends up as waste very quickly. These wasted prints still cost the organisation money from the ink consumption, paper resource and electricity that’s used to print the documents. Additionally, the disposal of wasted prints or used cartridges contributes towards landfill and environmental damage.
By making improvements to your organisation’s printing process, you can minimise printing costs as well as your organisation’s impact on the environment. Here are a few ways that this can be accomplished.
Improve the internal printing process
Create an internal process for staff so that they will only print what they need. People can easily get into the habit of printing several drafts of documents, which leads to waste.
Setup a process that allows staff to keep virtual copies of documents. This might see the organisation keep the majority of their files in PDFs or in other document formats, but they are saved on the cloud. The elimination for hard copies of files and documents can drastically reduce the organisation’s paper and ink cartridge consumption.
Your organisation can easily minimise wasted prints by investing in a printer that requires a double confirmation before printing. For example, on some of the Canon printers, you can setup a department ID that will keep a track of copies, scans and prints for each department. These printers can usually store up to 1000 IDs, so the IDs can be allocated to individuals as well to track their printing habits.
The person that wants the prints will need to submit their print request to a queue. They will need to confirm their print request with a pin verification. Another solution is to invest in an ID badge printer, which is similar. However, people will need to use their ID badge to verify their printing request.
What are some of the benefits that you can expect?
There will be a direct impact on financial costs. The reduction in prints can save the organisation hundreds of dollars every year due to minimising ink cartridge consumption, paper consumption and electrical consumption.
A few of the environmental benefits include minimising the organisation’s contribution to landfill by reducing the amount of consumed paper and used ink cartridges that can potentially end up in landfill. According to Australian Science, 10,000 sheets of paper are consumed in an office every year. Additionally, contribution towards carbon emissions should also be reduced due to the lower use of printers within the organisation.
Look within your organisation to assess the printing consumption habits. Are there improvements that can be made that will improve your organisation’s bottom line? Or have you made any changes in the past that’s contributed to cost savings or environmental benefits for your organisation?